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A buyers guide to vehicle tracking software

26 Mar

Buying a Vehicle Tracking Software

Background

A lot our customers are not first time vehicle tracking system buyers.  In the Philippines, it is mostly about price and this is where procurement gets in the way of users.  The Business Mapper – Asset Tracker team have collected various facts and feedback from customers and have summarized a guideline here.

Vehicle Tracking is NOT CHEAP

Vehicle tracking is not cheap in absolute terms, but it may be cheap in relative terms.  If a buyer is moving high value cargo or VIP’s then vehicle tracking is cheap.  The trouble with vehicle tracking is that most of its benefits can only be realized in hindsight.  The buyer needs to clearly understand which assets should be tracked and why.  Best way to do this is by doing risk assessments, what happens if this asset gets hijacked or is exposed to unnecessary risk due to driver negligence?

Pricing Models: Software, Tracking Intervals and GPS units

Subscription - Most service providers offer vehicle tracking in a subscription model package.  Starting with a base rate and various rates for Tracking Intervals (they may call this reports).  As a buyer be sure you understand what these interval rates are and try to determine the full Operational Cost of a vehicle Per Day (OCPD).

Tracking Intervals - The ideal tracking interval for a proper vehicle tracking system is anywhere from 2-5 minutes.  That means roughly 480 intervals per operational day, excluding door and engine reporting events.  A buyer needs to calculate the cost per day based on a vendors rates.

  • Operation Cost Per Unit Per Day = (480 – Subscription Allocated Interval Per Day = Chargeable Intervals * Interval Unit Price )

GPS Units - This is often a price sensitive item.  In most cases you get what you pay for.  The cheaper they are, the nastier they get.  Cost-savings will certainly be shadowed by maintenance costs and downtimes.

  • If a device goes down, the vehicle is untracked for the duration of the service
  • A support technician needs to remove the device and fix it (downtime at the depot for the vehicle) ask the vendor if they charge for this.

Software - If a buyer is running a fleet, there should be an operational dashboard.  There simply is no way to manage 50 vehicles using a map interface without going through each vehicle in detail.  Software should support other GPS devices, if newer GPS tracker models come out, the software should be able to adopt to it and use it together with older devices.

In Summary:

Do a Total Cost of Ownership (TCO) analysis: 3-year system cost analysis

  • CAPEX (Servers, Internet Connectivity, Licensing)
  • OCPD (with ideal tracking intervals)
  • Mainetance Costs (Downtimes and support costs)
  • Subscription Costs

List down success criterias for the System

  • Risk Mitigation of high value assets
  • Operational Standards in route selection and driver behavior

Business Mapper and Community Mapping Services Comparison

26 Mar

Differences Between Google Earth, Wikimapia and etc with Business Mapper

A lot of our potential customers often ask the question, what makes Business Mapper different from FREE community mapping services such as Google Earth, Wikimapia or Google maps.  Listed here are the various differences.

Data

Business Mapper comes with maintained datasets or digital gps maps of the Philippines, most datasets are aged for relevance.  The trouble with community mapping is that it is both reliable and unreliable, users just have to figure out from the thousands of records which are valid and which ones are not.

Data Storage

Business Mapper stores data on the customer’s own servers, not on shared networks or public domains.  Whatever the customer captures or surveys remain the customer’s intellectual property.

Designed for Integration

Business Mapper was designed to integrate with corporate databases for data-mining.  With community mapping services user’s cannot answer these question; who are my customers in this barangay, municipality or province?  How much revenue do I get from customers in this area? Where are my top 20% markets?

Google Earth, Wikimapia and etc.

These community mapping services are a great service to the world, they have people aware of the power of GIS or Location Information.

Trademark Disclaimer

Please read the trademark disclaimer here

Why you need to have defined business processes

26 Mar

Why Define Business Processes?

Most SME’s don’t have clear business processes.  Mostly the owners/founders keep it in their heads.  There are lots of books about this subject here are some of the most important ones.

Business Continuity

This is an often overlooked aspect of small and medium Philippine business.  So many businesses become successful under a patriarch but because of lack of documentation of its Standard Operating Procedures (SOP’s) the business often dies down when the patriarch is gone.

Training of New Staff

Having documented procedures makes training of new staff easy, SOP’s provide a checklist of how to do tasks, new employees simply need to follow them and improve their skills over time.

Measurement and Improvement of Services

Documented business processes or SOP’s allow an enterprise to determine what causes issues, where the bottlenecks are and which steps in the processes may be improved.  Doing this analysis with SOP’s helps ensure that it is an OBJECTIVE analysis, the opposite of which becomes SUBJECTIVE when there are no SOP’s to follow.

Consistency

Having SOP’s helps an enterprise deliver consistent levels of service or quality.  Having none make service delivery heavily dependent on the quality of personnel and this often leads to frustration on the management’s part.

Paperless Trail Inc Announces New Website for Business Mapper Location Intelligence Tool

1 Mar

Paperless Trail Inc. (PTI), a Philippines based system integrator and application developer specializing in digital mapping, GIS applications and document imaging, recently announced the launch of the website for one of their product brands, namely Business Mapper Location Intelligence Tool. The new website can be found at www.businessmapper.biz.

Download the Digital Census of the Philippines >>>

The goal of the Business Mapper website, is to create a resource center for any and all information related to Business Mapper such as GPS maps of the Philippines, fleet tracking, franchise or branch mapping, and other location analytics. On the website, visitors can get information on the different features and product lines under the brand specifically Incident Reporter, Asset Tracker and Managed POI Subscription.

Business Mapper is a location intelligence tool which uses a Geographical Information System interface. It provides businesses and organizations with GIS based data and mapping tools that allow them to visualize their data including customer demographics, saturation, branch locations, and other location sensitive operations.

The new website features a user-friendly interface that ensures visitors they’ll locate the information that they need with just a few clicks. The website will also be updated regularly to give the online public up to date information in a timely manner. In addition, there is also a section for partners and external articles that will complement the information found in the Business Mapper website.

Visitors to the website can also download the Digital Census of the Philippines from the website via the link – http://www.businessmapper.biz/Media/Default/downloads/BusinessCensusPhilippines.pdf

Paperless Trail Inc Relaunches Website Featuring Improved Business Solutions

22 Feb

Paperless Trail Inc (PTI), a Philippines based system integrator/application developer specializing in digital mapping, GIS applications and document imaging recently recently redesigned and re-launched their website with an improved content structure and a modern new design. The website, which can be viewed at www.paperlesstrail.net, is part of PTI’s new objective of updating their products and services and creating a solution-centric offering.

The new website redesign exhibits PTI’s products and services in 3 solutions groups namely: Business Solutions, Mapping Products and Services, and Imaging and Document Management. Each solution aims to provide clients with a one-stop resource for their requirements in different business sectors like Human Resources, Supply Chain, Distribution, and many more.

Business Solutions provide intelligent tools geared towards improving overall productivity in virtually any type of business or industry.

Imaging and Document Management offers a scanning and archiving service that created, manages and secures digital copies of hard files in one place for quick and easy future reference.

Mapping Products and Services is a location and tracking-based software designed to empower users with the intelligence their business or service needs to function efficiently and effectively.

In addition to the new content structure, the website redesign features an improved user friendly menu layout. However, many of the previous elements of the website was also retained especially the inquiry forms, product and service descriptions, and other important content. Case studies have also been made available for clients to view and see the benefits and uses of the different PTI products and services.

2011 Mid-Year Release for Philippine GPS Maps

23 Nov

Paperless Trail Inc (PTI), a Philippines based system integrator/application developer specializing in digital mapping, GIS applications and document imaging recently announced the 2011 mid-year release of their updates for the company’s detailed Philippine GPS Maps.

The Philippine Maps in GPS vector formats are base maps that PTI develops to support GPS products/services and is compatible with Garmin devices. The maps feature detailed coverage from regional down to street level with quarterly updates, and includes all major roads, toll ways, national highways, and ferry routes.

With nationwide coverage, the Philippine GPS maps have data on key cities all over the country including NCR, Cebu, Davao, Cagayan De Oro, Baguio, Clark Pampanga, Subic, Iloilo, Bacolod and General Santos. There are also over 23,000 Points of Interest (POI) scattered throughout the map for ATMs, convenience stores, shopping malls, gas stations, restaurants, tourist attractions, hotels and more.

The latest update will feature new municipal and barangay boundaries all over Luzon, Visayas and Mindanao. There are also updates for the major and minor streets in Metro Manila, Bulacan, Palawan, Negros Oriental, Maguindanao, North Cotabato, Sultan Kudarat, South Cotabato, and Cotabato City. Supplementary Layers for waterways featuring rivers and lakes in Davao Del Norte, Davao Del Sur, Zamboanga Del Sur. Camarines Sur and other Philippine lakes.

Paperless Trail Inc. Document Management System Announces New Document Control Feature

26 Sep

Paperless Trail Inc (PTI), a Philippines based system integrator/application developer specializing in digital mapping, GIS applications and document imaging, recently highlighted one of the many features of their Archive One – Document Management System – The Document Control feature.

Archive One is designed to manage, classify, store, secure, search for and retrieve essential company documents. As one of the main features of Archive One is the ability to manage Controlled Documents, which allows users the ability to control changes, track edits and record versions of any single document in the system.

Controlled Documents can be reviewed, edited, and distributed depending on the restrictions set upon each document Whenever a controlled document is changed, the document management system will automatically save a copy of the previous version, tracks the changes made in the new version, and maintains a log of the user, date and time the changes were made.

“The Document Control feature of the Archive One gives companies that added layer of security and backup  that is so important today. It is our goal to provide a reliable and fully featured document management system that meet our client’s requirements and regulatory compliances,” says Peter Morrison, CEO of Paperless Trail Inc.

Paperless Trail Inc. is a member of the Quadra Alliance – the premier full service IT solutions provider in the Philippines.

Contact us today to get more information on Document Management, Imaging and Control.

Email us: support@archive-one.net

Tel No: (+632) 893-5951

Perspective – GIS Garmin Compatible Philippine Maps

27 May

Perspective – GIS Garmin Compatible Philippine Maps

Navigating through the main roads and highways of Manila can be tough, even more so when it comes to the rest of the Philippines as there are no reliable up to date and detailed maps of the roads and streets for the whole country.

Paperless Trail Inc., a Philippines based system integrator/application developer specializing in digital mapping, GIS applications and document imaging, has developed detailed and GPS-accurate maps of the Philippines that include all the major roads, landmarks, and many other points of interest (POI) that will help to guide you when you commute or drive through Manila, Davao, Pampanga, or any other part of the country you find yourself in.

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Track your child’s whereabouts every 5 minutes 24-7

3 Mar

Track your child’s whereabouts every 5 minutes 24-7

Perspective Mobile: Asset Tracker

Being both a mother and an executive is never easy.  While at work, it’s impossible to focus if you’re always worrying whether your child arrived in school and returned home safely.

One of the biggest challenges of being an executive mother is to keep track of the whereabouts of your child at all times especially when they are on the road. It is all about keeping an eye out for your child’s safety. Are they at a safe location?  What route did they take? Is your driver behaving properly? These are just some of the challenges executive mother has in a daily basis, especially if their work requires most of their time.

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Better Decisions with Accessible Information

19 Jan

Better Decisions with Accessible Information

Welcome to the official blog of Paperless Trail Inc. – one of the leading IT systems integrator and applications developer in the Philippines.

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